Purchasing/Inventory Manager Role:
This position is responsible for preparation of annual budget proposals, monitoring vessel expenses, purchasing materials, equipment, machinery and supplies needed for the safe and efficient operation of Offshore vessels.  This role maintains accurate records to ensure that all Offshore vessels operate within limits of prescribed budgets.  The Purchasing/Inventory Manager plays a critical role within the organization and has a daily impact on our company’s financial results.
 
 
Principal Responsibilities:
 
  • Receives and reviews vessel supply requisitions and selects vendors based upon best pricing, availability, and reliability.
  • Works with Operations, Crewing, and Logistics’ teams to find the most efficient way to get the vessel their supplies in the most timely and efficient manner.
  • Determines potential areas of cost savings and recommends standardization of vendors for purchases when beneficial to the company.
  • Meets with vendors and maintains vendor relationships.  Arranges vendor contracts, bargains for best costs and terms, and observes quality of purchased materials.
  • Maintains an open line of communication with all suppliers/vendors to ensure the best items or parts are purchased, while maintaining the best value for the vessels to use to get the job done.
  • Confirms purchase orders with vendors including pricing, delivery date, minimum order quantity, etc.
  • Ensures purchase orders are received accurately and released in a timely manner.
  • Researches purchase order discrepancies with timely follow-up to expedite product receipt and payment.
  • Works with the Gulf-Inland Purchasing team and Accounting team to eliminate invoice discrepancies.
  • Ensures that important information from Management team is communicated with vessel employees and others as appropriate within area of responsibility. 
  • Manages the Warehouse, Shipping, and Receiving operations, as well as, maintains accurate on-hand inventory records.
  • Responsible for inventory tracking - from inception of order, to reception of products, to delivery to the vessel.
  • Receives cores sent in for repairs and distributes them to the proper vendor for re-conditioning and repairs.  Tracks core repair status and works with vendors to expedite repaired cores to return to warehouse spare inventory.
  • Supports transportation of supplies, along with manifest, to and from vessels, as needed.
  • Ensures all company owned crew change vehicles are clean, fueled, and loaded with supplies and groceries prior to vessel crew changes.
  • Ensure all company owned crew change vehicles undergo preventative maintenance, as per factory recommended intervals.
  • Other duties as assigned.
 
Qualifications:
 
  • 2+ years of Purchasing/Inventory experience required.
  • Organizational skills with specific attention to detail.
  • Excellent communication and interpersonal skills, both oral and written.
  • Provides and receives constructive feedback in a positive manner.
  • Ability to communicate clearly and effectively with internal customers, suppliers, and management. (Position has no direct reports)
  • Ability to prioritize workload and meet deadlines.
  • Strong negotiation and customer service skills.
  • Ability to work independently and be a strong team player.
  • Must be dependable, flexible, highly motivated, self-starter with proven leadership skills and ability to work effectively in a fast-past environment.
  • Must be willing work “after hours” in and serve in an “on-call” rotation, including weekends & holidays.
  • Cross-train in other departments (i.e., Logistics, Operations, etc.)
  • Strong computer skills with proficiency in Microsoft Word, Excel, etc.