Job Title:                             Safety Administrative Assistant
Position:                              Full-time Hourly/Non-Exempt
Reports To:                         Director of Compliance & Regulatory Affairs      
Division:                              River
Location(s):                        Paducah, KY
 
 
Principal Responsibilities:
  • Provide a full range of clerical/administrative support including the composition and preparation of routine correspondence, presentations and reports using computer software applications.
  • Develop and maintain efficient, positive control over all records associated with safety training, lesson plans, audits, corrective actions, manuals, statistics and reports.
  • Document vessel audit results and track deficiencies and corrective actions.
  • Maintain database of audits/inspections and expiration dates.
  • Maintain a database of training conducted onboard vessels and shore side. Prepare reports and extracts as required.
  • Support safety managers, directors and executives in the preparation of meeting and training presentations and follow-up on timelines and deliverables.
  • Advise supervisor of any issues or recommendations to ensure orderly and efficient administrative operations.
  • Other duties as assigned
 
 
Qualifications: 
  • Strong organizational habits.
  • Associate Degree or college coursework and appropriate work experience considered.
  • Demonstrated skills and proficiency in the use of Micro Soft programs such as; Word, Excel, Outlook and Access or similar computer programs.
  • Excellent interpersonal/communication skills, both oral and written.
  • Understanding of current OSHA and USCG regulations is beneficial.
  • Accurate and detail oriented.
  • Motivated self-starter, with excellent communication skills and a high-level of integrity.